Today a lot of Indian Doctors are waking up to using the computer, maybe to surf the net, or they own a website or better still have an EMR solution. Below are some tips to help you make your time spent on the PC better. These include some mundane ideas and thoughts and also some personal insights in what works best. So make your PC experience a good one, because it’s going to last you a life time.
a. Use the Internet: Today almost every PC is bought with the thought of going online. However for those who are hesitant, it is important to remember the usage and experience far outweighs the ghost of virus attacks and vulgar content. From the EMR software point of view, maximum benefit can be derived from our packages by those who have the Internet to send SMSes, Emails or get support directly online.
b. LAN connection in a clinic: For any clinic which is not a single doctor no receptionist, it is ideal to get a LAN connection with another PC to help manage the work. The efficiency of handling patients and workload multiples manifold by the simple move. Creating a LAN is simple enough and your local computer guy will be able to have it running within minutes. Wiring may take some time if it is elaborate or you can go the wireless way. Our EMR solution works best when used with a LAN connection, clearly dividing the workflows for doctors and receptionists/nurses who can handle the non clinical transactions.
c. Syncplicity: This is a personal favorite of mine. This little software is simply fantastic. Most of us have nightmare about viruses and PCs crashing and losing all our information! Now with syncplicity that can never happen. Select which folders, drives and PCs you would like to back-up, this software automatically syncs it to a virtual representation of your folders online. These can now be downloaded or accessed with a password by you anytime. The whole solution is secure and does not need a huge bandwidth. Now the real goodies: 1. It auto-syncs any change instantly running in the background, 2. Auto-sync multiple PCs at the same location, 3. It has versioning – which means you can see older versions of the same document whenever you wish (Yes even when you changed a “a” to “the” it stores it separately!)
d. Virtual memory: Most computers use not just the RAM but also some part of the hard disk space as memory to run applications. This is called virtual memory as it is an extension of the RAM space into the hard disk. Lot of times your PC may appear slow despite having a decent RAM or gives a pop up saying Virtual Memory Low. For application that use caching, paging and other virtualization techniques they require adequate virtual memory space. Ideally your Virtual Memory should be set to 1.5*RAM.
The following procedure is based on windows XP Professional.
1. Go to right-click My Computer and choose Properties.
2. In the System Properties dialog box, go to Advanced tab.
3. Click Settings button that is from the Performance frame.
4. Once the Performance Options shows up on the screen, go to Advanced tab.
5. Under the Advanced tab, click the Change button from the Virtual Memory frame to access to the Virtual Memory setting.
Then the Virtual Memory dialog box appears on the screen. In there, you are able to check how much the Virtual Memory you set. If you would like to modify the size of Virtual Memory, follow the procedure that is shown below.
1. In there, select the drive letter that is used to install the Operating System.
2. Choose the option that says, "Custom Size:"
Once you choose that option, the setting for Initial Size and Maximum Size become available for you to set. Initial Size (MB) means the actual size of Virtual Memory, and Maximum Size (MB) means the maximum size of Virtual Memory that is allowed to use.
e. Clean Up the Temp Folder: A large section of your hard disk gets blocked over time by the Temp Folder where, partially downloaded files, applications in progress, copy pasted data is stored in parallel.
C:\Documents and Settings\dell\Local Settings\Temp, clear this Folder out from time to time. A similar exercise can be carried out with the Temporary Internet Files located in the Windows Folder.
f. System Restore – Another handy little service that can get your computer back up and running sometimes, but again takes up a lot of extra space that is not needed is System Restore. But System Restore only recovers Windows files, not any of your data. So having System Restore enabled on any other drive other than your C drive (where Windows is installed) is completely useless. Hence keep it turned off.
To fix this one, right click on My Computer and choose Properties. Click on the System Restore tab, you will see all the drives on the computer, if you have a C and a D drive, turn it off for D drive. For system restore, a value between 2% to 4% will be fine in terms of space. The default 12% wastes loads and loads of space!
g. Use a Local Mail Option: Use a local mail option like Outlook, Outlook Express, Thunderbird, Eudora to sync your mails offline from multiple sources so you access them at any time. Even Google Mail provides this option now. Just go to the Offline Tab in your settings and read up about it.
h. Clean with CCleaner: CCleaner is a tool used to clean your PC. IT description on its site is given below – “CCleaner is a freeware system optimization, privacy and cleaning tool. It removes unused files from your system - allowing Windows to run faster and freeing up valuable hard disk space. It also cleans traces of your online activities such as your Internet history. Additionally it contains a fully featured registry cleaner. But the best part is that it's fast (normally taking less than a second to run) and contains NO Spyware or Adware!” So download it today and get your PC cleaned for free.
i. Out with the toolbars: Usually most people end up having numerous toolbars on their application windows. This is most common in browsers, but also tends to happen in Office applications where all the various tools are now on an ever descending bar. The user experience is diminished if half your seeable and workable space is cluttered with objects which take up your attention and are not even used. So my suggestion, for browsers uncheck all the external toolbars from Yahoo, Google and what not, these not only take space but also cause pop-ups and headaches. In case of MS Word or MS Excel, stick to the basic tools on the window, remove the unnecessary, they can be accessed any time anyway. These extra toolbars also cause delays in loading the software or browser.
j. A Free Desktop: Keep a neat clean desktop. It slows down start up and makes you and your PC sluggish to have uncountable number of items on your desktop. My suggestion is create a folder called Desktop items in your documents and create a shortcut on the desktop and dump everything in that. This is if the habit it too hard to shake off. I find it much easier and quicker to work if the Desktop is clean or at least cleaned once in a week to make it fast and simple.
k. Use Bookmarks: Use bookmarks, stars, favorites and other such little programs to make your life on the net simpler. Even our softwares are bookmarked for easy access on the PC as they run on browsers. Why run around to search for the pages already found or remember the long URL which you never will. Just a single click to bookmark them and they are stored forever.
Showing posts with label computer. Show all posts
Showing posts with label computer. Show all posts
Wednesday, December 30, 2009
Tuesday, November 17, 2009
10 reasons to get a PC for your clinic or practice
A computer is standard machinery in most offices today. Invariably some of the better run businesses boast a computer setup. A medical practice is like any other business with a few special characteristics, the most notable ones being: it’s a very personal service being provided and knowledge of this complex service is exclusively with a special few who “operate” the service so to speak. So how does something so impersonal and mundane like a PC find a place in this business? Well we have 10 good reasons why it should find a place in your practice.
1. Medico-Legal Protection
The government makes it mandatory for Doctors to maintain medical records for indoor patients’ period of 3 years. Similarly new bills are being introduced almost each day to ascertain the type and duration of medical record storage. Article 1.3.1 of the Indian Medical Council Regulations actually states “Efforts shall be made to computerize medical records for quick retrieval”.
The data in the electronic format is more secure from theft, destruction and loss if the right precautions are taken. Medical records and accounting information is much more stable and well formatted in electronic form. Hence it is advisable to start moving your data onto the PC. It may just protect you from a legal wrangle sometime down the future.
2. Data Security
As mentioned above data is more secure in electronic formats if the correct precautions are taken. It can be easily backed up in secure locations and also electronic formats present today are a lot sturdier than paper!
Medical records, accounting information, medical notes are valuable information for you, your practice and the clinic. It is a pretty simple choice in moving your data into electronic format; in fact a lot of my clients at Plus91 scan and store their old forms and records in our softwares so that they are secure.
A PC gives you an added resource to be secure about the information you generate and posses at your clinic. Even presentations, lectures and medical notes are better off on a PC.
3. Easy Access to Data
Imagine a patient walks in without her case paper, what do you do? Search your paper records for a copy; that is if you even have one! I know doctors who throw a fit when this happens, but I guess a patient cannot be blamed. What about the times when important decisions need data from old visits or external test reports. Don’t you wish you had them at your finger tips?
A computer in your practice gives you the opportunity to achieve this nirvana. With the right tools and a little training you can have medical records, patient history and even access to online resources to help to make better and quicker decisions.
4. Customer Service
A computer allows you to improve customer service in a multitude of ways. From being able to take and manage appointments more efficiently to generating reports and records quicker, a computer helps you improve the clinic’s interaction with the patient.
Patients often come asking for old records, medical certificates, or with a query which you are not familiar with. In all these cases a computer would help you solve his queries and problems faster. How? Medical record - > search and print, medical certificate -> enter patient information in pre-filled format and print, query -> search for information online or a PC resource to make better decisions or find a relevant doctor to refer to quickly on the internet. Now a days with newer technology better customer service can be provided via SMS and email alerts, online patient interaction, easy record transfers, online appointment etc.
5. Communication
A PC is a very effective communication tool. Right from helping you generate notes and records which communicate medical information to tools on the Internet to let you communicate in general. A PC is a friend when you are in need. Every query will have an answer of some sort on the Internet.
It also allows you to communicate with your peers and post your insights for other to read. Medicine, more than any other domain requires you to be in touch with the latest developments. Books like MIMs are slow to communicate and limited in their effectiveness. Every nation which threatens peace is the one who shuts itself from the world. Communicate because it helps you treat patients better. A PC is the biggest leap you can make in this direction besides getting a cell phone.
6. Save Space!
All those paper records, excess staff required to manage your clinic, overcrowding due to mismanagement of appointments can be avoided by getting a PC. How? Digitizing your patient records help you get rid of them. Make your office paperless, it leaves a wonderful impression on your patients.
Use appointment schedulers to manage inflow of patients. More importantly, an efficient software solution will help you run your clinic or hospital on lesser number of staff. So, yes save space by getting a PC.
7. Generate useful information
Every service or product is improved through feedback, study and statistics. Why should your clinic or your ability to treat patients be any different? A PC helps you capture this information in a logical and effective manner. More importantly it helps you use this information in a more practical manner.
Know how long your patients have to wait, find out what drugs you prescribe more and their actual feedback, find out which patients or procedures help you generate maximum business. And do this within your normal working process. The PC not only helps you capture these, but helps you by giving a systematic and readable output which you can use. A PC provides you with effective tools to help increase productivity and efficiency. In fact many doctors use data gathered to publish studies and write papers!
8. Avoid loss and pilferage
A PC helps you manage your inventory. Using simple office tools or special softwares you can track the status of your disposables items, drugs and other inventory. Many times staff and other stakeholders might steal or take away inventory. Having an ordered system prevents misuse and makes one think twice of taking advantage.
Today, software solutions allow you to auto debit items via bills and also generate reports for per item of usage. A PC is a definite step towards preventing loss and pilferage in the clinic
9. Smoothen Operations
A PC will increase productivity of staff and give them something to work on, even during the lean periods. Also the excitement that comes with using a organized system is something which cannot be discounted. A PC helps smoothen overall operation in your clinic.
Data will be available freely, generate records and reports instantly, cut down on manual repetitive work. Add a new dimension to the work you and your staff do each day.
10. Contribute
A PC allows you or gives you the opportunity to contribute to the medical and knowledge domain. Through emails, blogs, articles you may write which would have gone unwritten, or data you use to support new findings, the PC allows you to contribute like never before.
Contribute to your patient by improving service and efficiency through the use of a computer in your practice. Contribute to your own growth by doing something new today, by buying a PC for your clinic and using it to do the things you only wanted to do but never could.
Finally, clinic and hospitals have been running over the years with or without a computer. A computer may not be a panacea to all your problems or a life changing event in itself. What is does do, is give you an opportunity to be able to do all the above things. All via a single window solution that is your computer screen.
1. Medico-Legal Protection
The government makes it mandatory for Doctors to maintain medical records for indoor patients’ period of 3 years. Similarly new bills are being introduced almost each day to ascertain the type and duration of medical record storage. Article 1.3.1 of the Indian Medical Council Regulations actually states “Efforts shall be made to computerize medical records for quick retrieval”.
The data in the electronic format is more secure from theft, destruction and loss if the right precautions are taken. Medical records and accounting information is much more stable and well formatted in electronic form. Hence it is advisable to start moving your data onto the PC. It may just protect you from a legal wrangle sometime down the future.
2. Data Security
As mentioned above data is more secure in electronic formats if the correct precautions are taken. It can be easily backed up in secure locations and also electronic formats present today are a lot sturdier than paper!
Medical records, accounting information, medical notes are valuable information for you, your practice and the clinic. It is a pretty simple choice in moving your data into electronic format; in fact a lot of my clients at Plus91 scan and store their old forms and records in our softwares so that they are secure.
A PC gives you an added resource to be secure about the information you generate and posses at your clinic. Even presentations, lectures and medical notes are better off on a PC.
3. Easy Access to Data
Imagine a patient walks in without her case paper, what do you do? Search your paper records for a copy; that is if you even have one! I know doctors who throw a fit when this happens, but I guess a patient cannot be blamed. What about the times when important decisions need data from old visits or external test reports. Don’t you wish you had them at your finger tips?
A computer in your practice gives you the opportunity to achieve this nirvana. With the right tools and a little training you can have medical records, patient history and even access to online resources to help to make better and quicker decisions.
4. Customer Service
A computer allows you to improve customer service in a multitude of ways. From being able to take and manage appointments more efficiently to generating reports and records quicker, a computer helps you improve the clinic’s interaction with the patient.
Patients often come asking for old records, medical certificates, or with a query which you are not familiar with. In all these cases a computer would help you solve his queries and problems faster. How? Medical record - > search and print, medical certificate -> enter patient information in pre-filled format and print, query -> search for information online or a PC resource to make better decisions or find a relevant doctor to refer to quickly on the internet. Now a days with newer technology better customer service can be provided via SMS and email alerts, online patient interaction, easy record transfers, online appointment etc.
5. Communication
A PC is a very effective communication tool. Right from helping you generate notes and records which communicate medical information to tools on the Internet to let you communicate in general. A PC is a friend when you are in need. Every query will have an answer of some sort on the Internet.
It also allows you to communicate with your peers and post your insights for other to read. Medicine, more than any other domain requires you to be in touch with the latest developments. Books like MIMs are slow to communicate and limited in their effectiveness. Every nation which threatens peace is the one who shuts itself from the world. Communicate because it helps you treat patients better. A PC is the biggest leap you can make in this direction besides getting a cell phone.
6. Save Space!
All those paper records, excess staff required to manage your clinic, overcrowding due to mismanagement of appointments can be avoided by getting a PC. How? Digitizing your patient records help you get rid of them. Make your office paperless, it leaves a wonderful impression on your patients.
Use appointment schedulers to manage inflow of patients. More importantly, an efficient software solution will help you run your clinic or hospital on lesser number of staff. So, yes save space by getting a PC.
7. Generate useful information
Every service or product is improved through feedback, study and statistics. Why should your clinic or your ability to treat patients be any different? A PC helps you capture this information in a logical and effective manner. More importantly it helps you use this information in a more practical manner.
Know how long your patients have to wait, find out what drugs you prescribe more and their actual feedback, find out which patients or procedures help you generate maximum business. And do this within your normal working process. The PC not only helps you capture these, but helps you by giving a systematic and readable output which you can use. A PC provides you with effective tools to help increase productivity and efficiency. In fact many doctors use data gathered to publish studies and write papers!
8. Avoid loss and pilferage
A PC helps you manage your inventory. Using simple office tools or special softwares you can track the status of your disposables items, drugs and other inventory. Many times staff and other stakeholders might steal or take away inventory. Having an ordered system prevents misuse and makes one think twice of taking advantage.
Today, software solutions allow you to auto debit items via bills and also generate reports for per item of usage. A PC is a definite step towards preventing loss and pilferage in the clinic
9. Smoothen Operations
A PC will increase productivity of staff and give them something to work on, even during the lean periods. Also the excitement that comes with using a organized system is something which cannot be discounted. A PC helps smoothen overall operation in your clinic.
Data will be available freely, generate records and reports instantly, cut down on manual repetitive work. Add a new dimension to the work you and your staff do each day.
10. Contribute
A PC allows you or gives you the opportunity to contribute to the medical and knowledge domain. Through emails, blogs, articles you may write which would have gone unwritten, or data you use to support new findings, the PC allows you to contribute like never before.
Contribute to your patient by improving service and efficiency through the use of a computer in your practice. Contribute to your own growth by doing something new today, by buying a PC for your clinic and using it to do the things you only wanted to do but never could.
Finally, clinic and hospitals have been running over the years with or without a computer. A computer may not be a panacea to all your problems or a life changing event in itself. What is does do, is give you an opportunity to be able to do all the above things. All via a single window solution that is your computer screen.
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